POLICY ELIGIBILITY  

 DISTRIBUTION POLICY
A centralized distributor shall distribute the goods for all divisions in one state. The distributor shall be issued letters of approval of appointed parties and he shall only sell the goods to the approved parties for which he has received intimation in writing. He shall not be free to sell goods to any party by himself.

COMMISSION / MARGIN
The Distributor shall add his commission or margin @ 3 % and bill the goods to all authorized parties. In case a party wants billing on stockist rates then can settle a percentage of commission at the stockist’s rates and other taxes involved with the distributor. The discretion of billing on stockist rates lies with the distributor.

STOCK
The distributor shall maintain adequate stocks as per the requirements, at no time stock of any running item should be less than 15 days sale. In any case the distributor shall maintain stocks as per the advise of the company or Regional Manager of the company whose decision shall be binding on the Distributor, and the Distributor shall have enough financial arrangements to stock the required material in his go-downs. The Distributor shall provide adequate number of Road Permits/ any other Government Forms for smooth dispatches.

DESPATCH
The Distributors shall execute the confirmed orders accompanying payments within 24 hours of receipt of order without fail and the Distributor shall remove the problems in supply if noticed or complained by parties if any.

PAYMENTS
The Franchisees shall lift the goods from the Distributors AGAINST CASH PAYMENT/CHEQUE/DEMAND DRAFT. The Distributor in turn places order with the company against CASH/C.O.D/D.O.D. payment only.

FREIGHT & OTHER EXPENSES
Incoming freight generally is borne by the company, the local transport & outgoing freight shall be borne by the franchisees/ Distributor as the case may be.  In case there is no distributor in the area of FSO he shall have to pay the freight Ex-Delhi- Sales Depot/ Ex-factory Baddi/Chandigarh . For any goods sent by courier to the FSO, the courier charge shall be borne by the Franchise which shall be added in the invoice by the Distributor, any other courier/telephone expenses shall be borne by the Distributor himself.

C.S.T & FORM C
The goods are billed at 1% CST at Nett Rates to the Distributors against Form “C”. which shall be supplied in advance or against security cheque for Form “C” .

DOCUMENTS
1.  The Distributor shall also provide stock receiving certificate on its official stationary/confirmation memo/letterhead against
     each consignment to the company .
2. The Distributor shall submit monthly Sales & Stock Statement with physical stock position to the company.
3. The Distributor shall submit fortnight sales report supported by a copy of each bill raised to franchisees.

NON-MOVING STOCKS
No goods shall be taken back from the FSO once sold. The FSO however shall have an option in first three months to replace non-moving products.

EXPIRY

No goods shall be taken back from the FSO once sold.

The goods are being sold on Nett Rates to the franchisees FSO and they are responsible for marketing and liquidation of the Stocks at their end, therefore there is no provision of any expiry items. No expiry shall be entertained by the company from FSO/Distributor on any account.
              The Distributor shall intimate in writing and on e mail, the slow moving and non-moving stocks to the company every quarter, and shall also intimate goods near expiry separately whose expiry of six months is remaining with him without fail. The company shall get such stocks liquidated or shall replace the stocks. In case the Distributor fails to intimate the company no claim for any expiry shall be entertained.

SHORTAGE & BREAKAGE
The goods are dispatched after thorough checking by experienced personnel therefore there is no scope of any shortages, in case any open carton/ pilferage/wastage/ breakage is observed/reported during transport, the FSO/Distributor shall obtain a shortage certificate from the transporters or take an open delivery. Any bonafide breakage or shortage supported with certificate from the transporters shall be replaced by the company, such shortage/breakage should be intimated to the company HQ within 24 hours of receipt of material.

 

 

 

 

ELIGIBILITY CRITERIA FOR A DISTRIBUTOR
 

INFRASTRUCTURE:
  • Should be a existing distributor of some reputed companies.
  • Reputed well settled party with State wide network of stockists.
  • Should have proper godown space and also good office facilities which can be used by the R.M. of the company to hold meetings if required.
  • Should have good accounting system preferably MARG and should be able to give Monthly sales & stock statements.

FINANCIAL
  • Should be able to invest double the existing sales at the start.
  • Should be able to invest further upto RS. 20.0 lacs as per demand of the market.
  • For new working areas, the Distributor should be able to invest Rs. 5.0 lacs immediately.
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ENQUIRY

Fill the DISTRIBUTOR ENQUIRY Form